Tuition rates and price guarantees

Tuition is the starting price of care. Set it on the program, then use an enrollment price guarantee when a particular child has been promised protection from later rate changes.

Find the program’s tuition

Open Organization Settings → Site Setup → Programs, then open the program. The Tuition section shows the current rates and any scheduled change.

Check the date range as well as the amount. A rate scheduled for October should not be treated as September’s rate.

Set tuition for the first time

Create the fee policy you need under Organization Settings → Billing → Tuition Fee Policies if it is not already listed. Tuition has its own pricing basis; you do not need to assign the Site a remittance schedule to set a program’s price.

1. In the program’s Tuition section, choose Set tuition.
2. Select the Fee policy, Pricing unit and Rate structure.
3. Choose the Tuition pricing basis and Tuition pricing basis anchor. These define the pricing periods used to calculate the agreed care.
4. Choose the Effective pricing period and enter the rates.
5. Choose Save, then check the scheduled period and amounts.

The available effective dates follow the tuition’s pricing basis. A future rate appears as scheduled; it does not become the current rate before its start date.

If retained tuition shows incomplete pricing setup, check the existing agreement, select each missing basis detail and choose Complete Pricing Basis before running billing. Completing setup preserves the rates and any basis component already recorded.

One rate or different rates by age

A program can use the same rate across its age range or offer different rates for different ages. Each age band needs a clear beginning and end, so the child’s age matches one rate.

AmalynCare resolves age-based rates within the tuition pricing period. Changing a child’s invoice schedule does not change the age reference or agreed rate for the same care.

Age-based tuition is the full price before a fee reduction or subsidy. The amount a family pays may be lower.

A daily rate can be billed monthly

The rate’s unit tells you how care is priced: for example, per day. The tuition pricing basis defines the period used to work out that price. The enrollment’s invoice schedule tells you when those amounts are invoiced.

A $58 daily rate and a monthly invoice schedule can therefore belong together. The bill uses chargeable care; it is not simply the daily rate multiplied by every calendar day. A permitted change to biweekly invoicing changes when amounts appear on invoices while preserving the total for the same care.

Read billable days, holidays and closures before checking a monthly total.

Schedule a rate change

Use Schedule rate change in the program’s Tuition section. Choose the Effective pricing period and enter the rates that will apply.

The established tuition pricing basis and anchor stay fixed. The form shows them for reference when you schedule or edit a future rate change.

Before saving, compare the current and new amounts and check the selected Fee policy. After saving, make sure the new schedule appears with the intended date. The current and scheduled cards let you see both sets of terms together.

Use a dated change to record a new agreement. Changing today’s tuition is not a way to correct a bill that has already been issued.

Protect an agreed price for a child

Open the child’s enrollment and find Tuition Guarantees. A guarantee preserves the agreed set of age-based rates for its dates. A child can still move to another age band within that set; the guarantee does not keep them in their original age band forever.

New guarantees must start and end on tuition pricing-period boundaries. They cannot overlap. For example, a guarantee with a monthly pricing basis from October 1 through December 31 covers those three pricing periods, even if invoices are issued biweekly.

Add or correct a future guarantee

Choose Add Future Guarantee and enter the pricing-period start and end dates. Check the Pinned Program Tuition and Agreed Rates shown for the start date, then choose Save Guarantee. Check the saved From and Through dates.

To correct a future guarantee’s end date, choose Edit End Date, change Guarantee Through · Pricing Period End, then choose Save Guarantee. If the start date is wrong, use Cancel Guarantee, confirm, and add a new future guarantee with the correct dates.

Once a guarantee starts, you cannot edit or cancel it.

For the child’s contact and funding details, continue to set up enrollment billing.